Organise the archive around the story's themes
A partnership archive becomes more usable when its material is organised around the stories worth telling, rather than simply by date. For the IBM and Wimbledon campaign, The Frameworks sifted through 31 years of photography, video, team-recorded footage, past websites, documentation and team photographs. Potential assets were grouped into a matrix aligned with the themes of the short-form "set" videos. Editor Emma Rasmussen also reviewed and rearranged archive material into themes so she could retrieve relevant assets quickly. Interview transcripts allowed The Frameworks team to highlight sections vital to each film. The practical approach is to define each story's theme, group relevant records beneath it and select material that supports the story. The archive supplies the detail; its size and age need not dictate the narrative.
Sources: Match point: how The Frameworks created an integrated campaign for Wimbledon and IBM in two weeks